January 6, 2026

Lloydminster & District Fish & Game Association
Annual General Meeting Minutes

Dwayne D. called the meeting to order at 7:10pm at the Grace United Church and via Zoom hybrid.

Dwayne D. read through the 2025 AGM Minutes from January 7, 2025.

MOTION by Bill A. to adopt the 2025 AGM minutes as presented, seconded by Darrell P., carried.

Financial Statement was presented by Larry Chambers. See attached Financial Report.

Larry reviewed the highlights of the Nov 1, 2024 – Oct 31, 2025, fiscal year.  The LDFGA had a good year due to a higher revenue paired with lower expenses than previously projected. Many people attended the gun show, the auctions at the banquet were very successful and expenses were lower than expected for the fish fry. Renovations to the outdoor range were budgeted but not carried through in 2025, donations were $5000 less and admin costs were lower than budgeted. SWF head accountant, and two members of the LDFGA will review the financials.

Larry Chambers moved the adoption of 2025 Financial Statement (November 1, 2024 – October 31, 2025) noting that minor pending revisions to follow which will correct outstanding bookkeeping errors carried over from previous years, seconded by Brian S., carried.

MOTION by Larry Chambers pursuant to the non-profit corporation act of 2022, the members of the LDFGA waive the requirement for a professional audit for the fiscal year ending Oct 31, 2025, and further we resolve to appoint the SWF head accountant to review the 2024/2025 financial statement and have two members of the LDFGA to review the 2024/2025 financial statement, seconded by Brian S., carried.

The two appointed members of the LDFGA to review the financials will be Darrell Peters and Ali Khan.

2025 Budget was presented by Larry Chambers. See attached 2025 Budget. Note that the purchase of the air rifles for the indoor range is not included in the budget.

Motion by Larry Chambers to table the draft 2026 fiscal year budget as presented, with potential revisions and approval at the next meeting, seconded by Joe M., carried.

Dwayne D thanked the 2025 LDFGA executive for their time and dedication towards the Lloydminster & District Fish and Game Association.

MOTION by Garry C. nominating Larry to run the 2026 LDFGA elections, seconded by Bill A., carried.

President Dwayne Davison read out the rules for the election process.

Nominations held for President, Vice President, Treasurer and Secretary as they are finishing the second year of a two-year term. Held nominations for 2-year directors (8 positions) Are there any nominations from the floor for the President? Then carry on in the order above. (Need to call any further nomination from the floor 3 times for each position, prior to closing nominations for that position.) Note that all voting on all available positions will be done via e-mail to the lloyddfga@gmail.com. You must be a current valid 2026 LDFGA member or valid 2025 LDFGA member to be nominated or to vote. The current LDFGA Executive will appoint two LDFGA Exec. members to tabulate votes with the LDFGA Secretary/Admin Assistant, once they are all in. Valid AGM meeting LDFGA members will have 72 hrs to submit their vote to the above e-mail address and the two other vote tabulating LDFGA members. Voting will be done by submitting all the names and position that the voter has decided to support. A name count of the votes for each position will be done and the names with the most submissions will be elected to that position. Should there be a tie at any point for these position(s), those names will be separated out and an e-mail vote on those names will be done to determine the winner for that position(s). Note that only the valid members that originally voted will be able to vote on the second round of the election process. The LDFGA Administrator will provide the 2026 LDFGA election results all meeting attendees.

The following nominations were presented:

Nominating Committee presented the following slate of officers to serve for a 2-year term:

President: Dwayne Davison – Elected by acclamation

Vice President: Reid Ballek –Elected by acclamation

Secretary: Marissa McRae – Elected by acclamation

Treasurer: Larry Chambers – Elected by acclamation

Past President- Bill Armstrong (Non-Elected Position)

Carlo M. called for nominations.

Nominations cease by Brian Sawtell.

All 4 Executive positions filled to serve a 2-year term.

Two Year Directors

Nominating Committee presented the following slate of officers to serve for two years:

Sherry Lechasseur (declined nomination), Brian Sawtell, Garry Cunningham, Mike Hynek, Ian Peters, Keith Bailey, Carlo Monette, Janelle Mysko, Tyler Wilson.

Carlo Monette called for nominations

Nominations cease by Brian Sawtell.

All two year nominees elected by acclamation

One Year Directors

Nominating committee presented the following slate of officers to serve out their final year:

Jackie Fowler, Fiona McRae, Joe Miazga, Scott Nahirniak, Darrell Peters, Daniel Allchurch, Ali Khan.

Note that Dana Mitchell had previously resigned from the LDFGA BOD

There was no nominees put forward for the open one year directors position. The LDFGA BOD will look at appointing an individual for the remaining one year left in the vacant director position.

President Dwayne Davison thanked the 2025 Executive and Directors and looks forward to working with the 2026 Executive and Directors.

Next AGM will be held on January 6, 2026, at 7:00 pm at the Grace United Church and via Zoom hybrid. (Unless notified otherwise)

Motion by Brian Sawtell to adjourn.

Members present at meeting: Dwayne Davison, Larry Chambers, Bill Armstrong, Brian Sawtell, Jackie Fowler, Tyler Wilson, Darrell Peters, Scott Nahirniak, Carlo Monette, Daniel Allchurch, Fiona McRae, Joe Miazga, Marissa McRae, Keith Bailey

Members present via Zoom: Garry Cunningham, Janelle Mysko, Ab England, Mike Hynek, Ian Peters, Reid Ballek, Sherry Lechasseur.