Lloydminster & District Fish & Game Association
Annual Meeting Minutes

Meeting called to order by President Dwayne Davison @ 7:10 pm.

Motion to adopt the 2017 annual minutes by Reid Ballek, seconded by Brian Hemsworth, carried.

Financial Statement was presented by Larry Chambers.

Larry Chambers moved the adoption of 2017 financial statement (November 1, 2016 – October 31, 2017), seconded by Bill Armstrong, carried.

Saskatchewan Corporate Registry requires either an audit or financial review by a professional – or, if the members at the general meeting, by a 2/3 majority resolve to waive an external professional, then the Board approval signed by a Director is acceptable. Motion by Brian Sawtell, seconded by Reid Ballek, that pursuant to The Non-Profit Corporations Act, 1995, the members of the Lloydminster and District Fish and Game Association Inc. waive the requirement for an audit for the fiscal year ending October 31, 2017, and further that we resolve not to appoint an external person to review the 2017 financial statement, motion was carried unanimously.

A committee was struck in 2016 to review the LDFGA Charter and make recommendations to potential changes in the charter. Here are the recommended changes from this committee. A “Special Resolution” motion will be required to put these changes in place, pending a review from a practicing lawyer in good standing and also have the motion tabled until the January 30, 2018 meeting for membership voting purposes.

The following motions need to be ratified at the Jan. 30/18 regular meeting.
First Proposed Motion (Extra-ordinary Special Resolution required)(Carried forward from the Jan. 3/17 AGM)

Article 111 refers to the Executive Body as President, 1^st Vice President, 2^nd Vice President. Currently we have a President, only one Vice –President and a Past President. Proposed change would be to rename them as such.  The next reference in Article 111, is to the Recording – Secretary and the Correspondence – Secretary, whereby the committee recommends that it is changes to one Secretary position. All duties of both would remain the same under one position. The sub-committee also recommends that the Treasurer’s position instated within the Executive Body. All terminology in Article 111 (Officers and Committees) that currently makes reference to the Executive Body positions, would now change to President, Vice President, Secretary and Treasurer.
Motion by Carlo Monette, seconded by Ian Peters. Tabled by Carlo Monette, seconded by Curtis Paterson, until January 30, 2018.

Second Proposed Motion (Extra-ordinary Special Resolution required) (Carried forward from the Jan. 3/17 AGM)

Article 111. The subcommittee proposes to add the following:

“15. Any member of the Lloydminster & District Fish & Game Association must excuse themselves from voting on any club business dealings that may occur between them and the club. (This includes LDFGA Executive, Directors and general members.”
Motion by Jeff Fenske, seconded by Garry Cunningham Tabled by Jeff Fenske, seconded by Trevor Decker, until January 30, 2018.

Third Proposed Motion (Extra-ordinary Special Resolution required) (Carried forward from the Jan. 3/17 AGM)

Article 111  #13. The subcommittee recommends adding the following:  “ (The Executive Body meeting night is the last Tuesday of each month, with the exception of December and July. Dec. meeting is held on the first Tuesday of the following Jan. There is no meeting held in July. All regular members are welcome to attend these meetings.)
Motion by Ian Peters, seconded by Jeff Fenske. Tabled by Ian Peters, seconded by Jeff Fenske, until January 30, 2018.

Fourth Proposed Motion (Extra-ordinary Special Resolution required) (Carried forward from the Jan. 3/17 AGM)

Article IV  #4. The subcommittee recommends to change the number of members present to constitute a quorum from twenty to “fifteen.”
Motion by Terence Harbin, seconded by Wayne Burzinski. Tabled by Terence Harbin, seconded by Wayne Burzinski, until January 30, 2018.

Fifth Proposed Motion (Extra-ordinary Special Resolution required) (Carried forward from the Jan. 3/17 AGM)

Article VI   The committee recommends to add the following:

These Bylaws may be rescinded, altered or added to by an Extra-ordinary Resolution and must be presented at the Annual General Meeting.
Motion by Trevor Decker, seconded by Brian Hemsworth. Tabled by Trevor Decker, seconded by Brian Hemsworth, until January 30, 2018.
The following nominations were presented:
President: Dwayne Davison – Nominated by Nominating Committee, seconded by Garry Cunningham, carried. Nominations cease by Garry Cunningham, seconded by Brian Hemsworth, carried.
Vice President: Reid Ballek – Nominated by Nominating Committee, seconded by Brian Sawtell, carried.

Nominations cease by Brian Sawtell, seconded by Bill Armstrong, carried.

Secretary: Joanna Knorr- Nominated by Nominating Committee, seconded by Bill Armstrong, carried.

Nominations cease by Bill Armstrong, seconded by Brian Sawtell, carried.

Treasurer: Larry Chambers – Nominated by Nominating Committee, seconded by Garry Cunningham, carried. Nominations cease by Garry Cunningham, seconded by Bill Armstrong, carried.

One Year Directors

Nominating Committee presented the following slate of officers to serve out their final year: Garry Cunningham, Ab England, Jeff Fenske, Eugene Hallan, Terence Harbin, Curtis Paterson, and Daryl Luchynski.

Two Year Directors

Nominating Committee moved the following slate of officers to serve a two-year term, seconded by Bill Armstrong, carried: John Pierce, Gerry Russell, Brian Sawtell, Brian Hemsworth, Trevor Decker, Warren Smith, Angeline Joy, Carlo Monette and Ian Peters.

Nominations Cease by Garry Cunningham, seconded by Bill Armstrong, carried.

2018 Budget was presented by Larry Chambers.

Motion by Bill Armstrong to accept the budget as a guideline when considering and discussing club expenses for the fiscal year (November 1, 2017-October 31, 2018), seconded by Brian Hemsworth, carried.

Garry Cunningham discussed requirements concerning the attendance of monthly meetings by LDFGA Directors. Both Directors and Executive are expected to attend all the meetings, but there may be circumstances that come up, that may not allow that to happen.

President Dwayne Davison thanked the 2017 Executive and Directors for their time and dedication towards the Lloydminster & District Fish and Game Association.

Next AGM will be held on Jan. 8/19 at 7:00 pm at TBA

Motion by Reid Ballek to adjourn.

Members present at meeting: Dwayne D., Larry C., Joanna K., Reid B., Bill A., Brian S., Garry C., Ab E., Brian H., Carlo M., Angeline J., Eugene H., Gerry R. and Darwin G.