Position / Committee –    TREASURER

Term –  2 years

Responsible to –  President

Objective(s) –  To keep the LDFGA financial affairs current and correct. To provide financial statements at the monthly and annual meetings.

Time Commitment  (hours per month)

General Duties / Information

• Maintain an accurate and complete file of information to be passed to the next treasurer
• Ensure all transactions and associated record keeping is done promptly and accurately
• Banking institution: Lloydminster Credit Union
• Year end: October 31
• Signing authority requires 2 signatures from the following: President, Vice President, Treasurer and Secretary
• Ensure the President is regularly apprised of the association’s current financial status
• Auditing of books is done by a committee appointed annually by the executive
• Collect all bills, invoices, expense vouchers, etc. from association members at the monthly meetings and present them for payment authorization at that time
• Accept monies from fundraising initiatives and complete deposit slips, providing one for the chairperson of the particular fundraiser
• Use cheques for all payables
• Utilize the bank month-end statements, cheque book , general deposit book and bingo deposit book to enter all financial transactions into the record books each month
• Reconcile the bank statements each month
• Ensure signing authority required by the Credit Union is current and accurate
• Provide float cash for bingos, gun shows or lottery sales as required
• File all paid invoices and year-end financial statements

Specific Duties / Information

Bingos / Nevadas

• Funds are kept in an account separate from the general account
• Bingos and Nevadas each require separate deposit slips
• Items identified in the bingo budget must be paid from the bingo account to ensure compliance with provincial regulations
• Concession items for bingo workers are paid from the Nevada account
• Bingo account requires only 1 signature – Treasurer or Bingo Chairperson

January

• Set up new signing authority (if required)
• Banquet
• Gun Show

February

• Bingo (possible)

March

• Bingo (possible)

April

• Bingo (possible)

November

• Year end

December

• Bingo (possible)
• Prepare year-end financial statement

Required Skills

• Basic computer skills
• Ability to work with Quicken computer software