Dwayne D. called the meeting to order at 7:40 pm at Grace United Church.
Minutes: Presented minutes from January 2, 2018 meeting.
MOTION by Bill A., seconded Brian H., to adopt minutes from January 2 meeting, carried.
MOTION by Larry C. to adopt financial report, seconded by Garry C., carried.
Dwayne D. presented a thank you card from scholarship recipient, Jade Shivak and a thank you letter from Conservation Camp attendee Kiandra Skinner.
Memberships – Garry C- 1002 LDFGA, 189 Indoor, 430 Outdoor. It was discussed that Garry C. would like to step down as Membership Chair and is looking for a volunteer, preferably from within the LDFGA Executive & Directors, to take over this position.
Fundraising – NR
Youth Outdoor Activity Day – Date is set for June 23rd 2018. The website will be updated by Joanna K. with the current information and forms. Bill A. confirmed with Shep’s Sports regarding completed forms being brought to the store.
Indoor Range – LDFGA will be hosting an Indoor Shooting event on Feb 24th from 12:00pm-5:00pm. Magnum Gun Outfitters will be donating some ammunition for the event. Information will be given to Joanna K. so that she can update the website and Facebook page. Darwin G. would prefer to be contacted via text or email regarding the event. The propane tank at the range is still 80% full so it appears the blinds are working well to keep heat in. Please remind all RSOs to shut off the lights when leaving at the end of the night.
Outdoor Range – Range certification needs to be completed by April 30, 2018. Dwayne D. updated on the progress of the certification and what still needs to be dealt with. Carlo M. re-did the elevations at the range. Dwayne D. discussed the possibility of having an event at the Outdoor Range in the spring. Road signs have been picked up and given to the RM of Britannia to install on RR 3265.
MOTION by Reid B. to spend up to $700 to replace power tools at the Youth Center, seconded by Brian S., tabled by Reid B. until February 27, 2018.
Conservation Camp – Larry C. will find out the application deadlines. A letter will need to be sent with all of the information to LDFGA members between the ages of 12-15.
Scholarships- Bill A. discussed media coverage at the banquet. Joanna K. will post photos and information on the website and Facebook page once all photos are submitted to her.
Merchandise – Wayne B. updated that the belt buckles and hats for the raffle table amounted to approximately $140.00 worth of inventory.
Habitat – NR
Hide Program – Larry C. updated on the hide boxes. One or two volunteers will be needed to help empty the boxes. The knife from the Hide Box Program was drawn for.
Trout Ponds – The bathroom at McDougall will need repairs this spring as well as the shingles on the BBQ shelter could be replaced. Daryl L. offered to donate some metal sheeting for the bathroom repair.
Trophies – Ab. E discussed trophies and presentations from the banquet. Joanna K. has invoiced all of the 2018 sponsors and will also mail any outstanding invoices from the previous year sponsors.
Gun and Outdoor Sportsman Show – Angeline J. will have a full report on February 27, 2018. Dwayne D. did a quick update on table numbers and gun sales. Larry C. reported attendance of 2356. Discussion was brought up regarding having written procedures on what information is needed when checking guns in and out of the show. Reid B. mentioned recruiting some new displays/vendors.
Archery Club / Youth Center – New executive is in place for the Archery Club. Programs continue into March and April 2018.
Gordon Leslie Project – NR
Banquet – Dwayne D. updated that the banquet was a success with great feedback on food and entertainment. Larry C. discussed preliminary revenue and expenses. Total number of Adult tickets sold was 410, Complimentary was 49 and Youth was 23. Attendance was as follows: Adult 394, Complimentary 41 and Youth 21 with a total attendance number of 456.
Leftover food was donated to the Men’s Shelter and the Interval Home.
Bill A. thanked the bartenders provided by Curly H. and discussed his experience with the new Liquor License process and thanked Dwayne D. for his help with that. Overall the bar was successfully run once again.
Sponsorship was good. Dwayne D suggested giving notice for donations sooner so that the bigger donations can be advertised. Dwayne D. thanked the Friday night preparation crew which was made up of 18 volunteers and also the volunteers who helped make jerky, everything went really well. All meat donations must be from the current year. Overall the banquet was a success and well done to everyone involved.
Fish Fry – Tickets went on sale at the banquet and will be available soon at the gun shops. Joanna K. will add John P. as a contact on the Fish Fry page of the website.
Bills to be Paid:
MOTION by Curtis P. to pay outstanding bills, seconded by Ab E., carried.
- Need to install panic doors at Indoor Range. Gary B. and Dwayne D. will get this done.
- Youth Centre roof repair has been completed. Dwayne D. will send a letter to AFGA Zone 5 to apply for financial assistance on the roof repair.
- AFGA Convention will be held in Edmonton, AB on February 22-24, 2018. SWF Convention will be held in Prince Albert, SK on February 8-10, 2018.
- Motions from AGM to be voted on when there are 20 members present at a meeting.
- MOTION by Garry C. to donate the same amounts as last year to SWF and AFGA, seconded by Curly H., carried.
- The motion made by Dwayne D. to donate $5000 towards AFGA new office was brought back for discussion and the motion was carried.
- Andrew N. presented info on Project Mapleseed, whereas it is a rifle marksmanship course that is taught across Canada (www.mapleseedrifleman.com). After some questions were discussed it was decided that Andrew N. will obtain more information and will discuss this again at the Feburary 27, 2018 meeting.
- Dwayne D. discussed having a waiver to sign for all non-members when hosting a club sponsored event at our ranges. It will be circulated within the executive and further discussed at the next meeting.
- Curtis P. discussed the bathroom at the Outdoor range that was blown over by the wind.
MOTION for adjournment by Brian H.
Members present at meeting: Dwayne D., Larry C., Joanna K., Reid B., Bill A., Garry C., Ab E., Brian H., Curly H., Curtis P., Ian P., Wayne L., Trevor D., Andrew N., Wayne B. and Daryl L.
NEXT MEETING February 27, 2018 7:30 PM GRACE UNITED CHURCH