Meeting called to order by President Dwayne Davison @ 7:10 pm.
Motion to adopt the 2016 annual minutes by Jeff Fenske, seconded by Bill Armstrong, carried.
Financial Statement was presented by Larry Chambers.
Larry Chambers moved the adoption of 2016 financial statement (November 1, 2015 – October 31, 2016), seconded by Bill Armstrong, carried.
Saskatchewan Corporate Registry requires either an audit or financial review by a professional – or, if the members at the general meeting, by a 2/3 majority resolve to waive an external professional, then the Board approval signed by a Director is acceptable. Motion by Ian Peters, seconded by Jeff Fenske, that pursuant to The Non-Profit Corporations Act, 1995, the members of the Lloydminster and District Fish and Game Association Inc. waive the requirement for an audit for the fiscal year ending October 31, 2016, and further that we resolve not to appoint an external person to review the 2016 financial statement, motion was carried unanimously.
A committee was struck in 2016 to review the LDFGA Charter and make recommendations to potential changes in the charter. Here is the recommended changes from this committee. A “Special Resolution” motion will be required to put these changes in place, pending a review from a practicing lawyer in good standing and also have the motion tabled until the April 25/17 meeting for membership voting purposes.
First Proposed Motion (Extra-ordinary Special Resolution required)
Article 111 refers to the Executive Body as President, 1st Vice President, 2nd Vice President. Currently we have a President, only one Vice –President and a Past President. Proposed change would be to rename them as such. The next reference in Article 111, is to the Recording – Secretary and the Correspondence – Secretary, whereby the committee recommends that it is changes to one Secretary position. All duties of both would remain the same under one position. The sub-committee also recommends that the Treasurer’s position instated within the Executive Body. All terminology in Article 111 (Officers and Committees) that currently makes reference to the Executive Body positions, would now change to President, Vice President, Secretary and Treasurer.
Motion by Carlo Monette, seconded by Ian Peters. Tabled by Carlo Monette, seconded by Curtis Paterson, until April 25, 2017.
Second Proposed Motion (Extra-ordinary Special Resolution required)
Article 111. The subcommittee proposes to add the following:
“15. Any member of the Lloydminster & District Fish & Game Association must excuse themselves from voting on any club business dealings that may occur between them and the club. (This includes LDFGA Executive, Directors and general members.”
Motion by Jeff Fenske, seconded by Garry Cunningham Tabled by Jeff Fenske, seconded by Trevor Decker, until April 25, 2017.
Third Proposed Motion (Extra-ordinary Special Resolution required)
Article 111 #13. The subcommittee recommends adding the following: “ (The Executive Body meeting night is the last Tuesday of each month, with the exception of December and July. Dec. meeting is held on the first Tuesday of the following Jan. There is no meeting held in July. All regular members are welcome to attend these meetings.)
Motion by Ian Peters, seconded by Jeff Fenske. Tabled by Ian Peters, seconded by Jeff Fenske, until April 25, 2017.
Fourth Proposed Motion (Extra-ordinary Special Resolution required)
Article IV #4. The subcommittee recommends to change the number of members present to constitute a quorum from twenty to “fifteen.”
Motion by Terence Harbin, seconded by Wayne Burzinski. Tabled by Terence Harbin, seconded by Wayne Burzinski, until April 25, 2017.
Fifth Proposed Motion (Extra-ordinary Special Resolution required)
Article VI The committee recommends to add the following:
These Bylaws may be rescinded, altered or added to by an Extra-ordinary Resolution and must be presented at the Annual General Meeting.
Motion by Trevor Decker, seconded by Brian Hemsworth. Tabled by Trevor Decker, seconded by Brian Hemsworth, until April 25, 2017.
The following nominations were presented:
President: Dwayne Davison – Nominated by Nominating Committee, seconded by Trevor, carried. Nominations cease by Garry Cunningham, seconded by Daryl Luchynski, carried.
Vice President: Reid Ballek – Nominated by Nominating Committee, seconded by Brian Sawtell, carried.
Nominations cease by Bill Armstrong, seconded by Wayne Burzinski, carried.
Secretary: No nominations.
Treasurer: Larry Chambers – Nominated by Nominating Committee, seconded by Bill Armstrong, carried. Nominations cease by Ian Peters, seconded by Garry Cunningham, carried.
One Year Directors
Nominating Committee presented the following slate of officers to serve out their final year: John Pierce, Gerry Russell, Brian Sawtell, Brian Hemsworth, Trevor Decker, Angeline Joy, and Ian Peters.
Two Year Directors
Nominating Committee moved the following slate of officers to serve a two-year term, seconded by Curtis Paterson, carried: Garry Cunningham, Ab England, Jeff Fenske, Eugene Hallan, Terence Harbin, Curtis Paterson, and Daryl Luchynski.
Nominating Committee nominated Carlo Monette, seconded by Jeff Fenske, as a two year director, carried.
Trevor Decker nominated Warren Smith, seconded by Angeline Joy, as a two year director, carried.
Nominations Cease by Wayne Burzinski, seconded by Carlo Monette, carried.
Motion by Jeff Fenske to adjourn.
Members present at meeting: Dwayne Davison, Larry Chambers, Gwen Ballek, Reid Ballek, Wayne Burzinski, Bill Armstrong, Jeff Fenske, Brian Sawtell, Curtis Paterson, Daryl Luchynski, Garry Cunningham, Ab England, Warren Smith, Brian Hemsworth, Trevor Decker, Carlo Monette, Ian Peters, Angeline Joy, Terence Harbin and Earle Swift.